Effective Date: 2 April 2026
At ID1 Form Verification Online, we are committed to protecting your personal data and respecting your privacy.
ID1 Form Verification Online is a trading name of Umaad Sheikh Law LTD (Company Number: 16590180), a company registered in England and Wales.
This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website and services, including identity verification for HM Land Registry Forms ID1, ID2 and ID5 carried out by a qualified solicitor.
1. Who We Are
For the purposes of data protection law, the data controller is:
Umaad Sheikh Law LTD (trading as ID1 Form Verification Online)
Company Number: 16590180
Email: info@id1formverificationonline.co.uk
2. The Personal Data We Collect
We may collect and process the following categories of personal data:
Identity Data
- Full name
- Date of birth
- Identification documents (e.g. passport, driving licence)
- Proof of address
Contact Data
- Email address
- Telephone number
- Postal address
Verification Data
- Video call attendance or recordings (e.g. Zoom)
- Identity verification outputs (e.g. Credas checks)
- Verification timestamps and audit logs
Technical Data
- IP address
- Browser type and device information
- Website usage data
Communication Data
- Enquiries submitted via forms or email
- Correspondence with our team
Consent Data
- Records of consent (where applicable)
3. How We Collect Your Data
We collect your data:
- When you complete forms on our website
- When you book or attend a verification appointment
- When you upload identification documents via secure systems (e.g. Credas)
- When you contact us by email or phone
- Automatically through cookies and analytics tools
4. How We Use Your Personal Data
We use your personal data for the following purposes:
- To arrange and manage your ID verification appointment
- To verify your identity in accordance with HM Land Registry requirements
- To communicate with you regarding your booking or enquiry
- To provide secure document upload and verification services
- To prevent fraud and ensure compliance with legal obligations
- To improve our website, services, and user experience
- To maintain internal records and audit logs
5. Legal Basis for Processing
We rely on the following legal bases:
- Contract – to provide the services you have requested
- Legal obligation – to comply with regulatory and legal requirements
- Legitimate interests – to operate and improve our services, and prevent fraud
- Consent – where applicable (e.g. cookies or optional communications)
6. Sharing Your Personal Data
We do not sell or rent your personal data.
We may share your data with:
- Qualified solicitors responsible for completing your ID verification
- Identity verification providers (e.g. Credas)
- Video conferencing providers (e.g. Zoom)
- IT and hosting providers
- Regulators, law enforcement, or authorities where required by law
All third parties are required to process your data securely and in accordance with applicable data protection laws.
7. International Transfers
Some service providers may process data outside the UK.
Where this occurs, we ensure appropriate safeguards are in place, such as:
- UK International Data Transfer Agreements (IDTA)
- Standard Contractual Clauses
8. Data Retention
We retain your personal data only for as long as necessary:
- To complete your verification service
- To comply with legal and regulatory obligations
- To protect against fraud or legal claims
Typically, data is retained for up to 6 years, unless a longer period is required by law.
9. Data Security
- We implement appropriate security measures including:
- Secure document upload systems
- Encryption of sensitive data
- Restricted access
- Use of trusted providers
10. Cookies and Analytics
We use cookies to ensure proper website functionality and to improve user experience.
You can control cookies via your browser settings. Where required, we obtain your consent for non-essential cookies.
11. Your Rights
- You have the right to:
- Access your personal data
- Correct inaccurate data
- Request deletion (subject to legal obligations)
- Object to or restrict processing
- Withdraw consent
- Lodge a complaint with the Information Commissioner’s Office
12. Failure to Provide Data
If you do not provide required personal data, we may be unable to provide our services.
13. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on this page.